Setting up a video conference
As per our today's discussion about having a conference with the company that we are going to buy next month I would like to share with you the information that I have recorded from that discussion and you can proceed with your ideas and feedbacks.
We have discussed the preparations, content and the closing of that expected meeting and we came up with the following ( By assuming the other side has at least the basics requirements for suitable video conferencing:
Preparation: We have to assure having the following: Room size is suitable, full camera, microphone and speakers coverage, good lighting, either having a screen in front of everyone or having one large screen positioned in a suitable place.
Content: the Agenda will be shared with other side on the email and se if any further topics have to added or removed, and we will send them the required information, reports, links.. etc. A notification of the required equipments and facilities that required from their side to have a good video conference and to run that meeting successfully without any technical failure.
Closing: We expect that we will reach an agreement and at the end of that meeting we will just repeat the points that we agreed on and the points that needs more investigations or approvals and if there is any kind of disagreement, then we will try to find a solution to meet have way. And then we will make another video conference when we feel that we are ready. If we think that the disagreement happened because of the video conference ( Suspicious facial reactions or any kind of an un-understandable reaction) ) then we will try to set another meeting to be on site.
As per our today's discussion about having a conference with the company that we are going to buy next month I would like to share with you the information that I have recorded from that discussion and you can proceed with your ideas and feedbacks.
We have discussed the preparations, content and the closing of that expected meeting and we came up with the following ( By assuming the other side has at least the basics requirements for suitable video conferencing:
Preparation: We have to assure having the following: Room size is suitable, full camera, microphone and speakers coverage, good lighting, either having a screen in front of everyone or having one large screen positioned in a suitable place.
Content: the Agenda will be shared with other side on the email and se if any further topics have to added or removed, and we will send them the required information, reports, links.. etc. A notification of the required equipments and facilities that required from their side to have a good video conference and to run that meeting successfully without any technical failure.
Closing: We expect that we will reach an agreement and at the end of that meeting we will just repeat the points that we agreed on and the points that needs more investigations or approvals and if there is any kind of disagreement, then we will try to find a solution to meet have way. And then we will make another video conference when we feel that we are ready. If we think that the disagreement happened because of the video conference ( Suspicious facial reactions or any kind of an un-understandable reaction) ) then we will try to set another meeting to be on site.
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